Should You Thank the Hiring Manager after a Job Interview?

4 min read

Besides qualifications, job candidates’ character and behavior also affect their chances of landing a job. Hence, as someone who needs to impress the hiring manager, you’d surely vow to go the extra mile to prove you deserve the job. What would you do next after nailing a job interview? Forget about the outdated thank-you notes; express your gratitude with an email! Yes, sending a thank-you email after interview can help advance your job search.

Despite the many changes that have occurred in the job interview process, handing thank-you letters remains unchanged. Though business advancement caused the changes in modes, this practice stays active today. Yet, perhaps you’re still doubtful of doing it, or worried at its impact on your application. Read on.

Why Send a Thank-You Email after Interview?

Many young job seekers ask whether sending a thank-you letter is acceptable or not. Well, it is. While it’s not required, most US-based employers appreciate this “gesture.” Some don’t care.

Of course, you can never tell which employers care to receive one. Do it anyway; you have nothing to lose.

Here are reasons you need to convey how grateful you are for the time to meet with them:

Good First Impression

Letters don’t just carry your thoughts but reflect your personality as well. In fact, a thank-you note gives hiring managers a glimpse at your individuality and personal brand as a candidate.

To set the record straight, sending a thank-you letter doesn’t make you an “old” or “traditional” job seeker. What does this gesture actually mean to the recruiters? Well, many hirers translate it as you being thoughtful, courteous, and appreciative of small things in life. Such a first impression of you!

You’re a Standout

Not all applicants would take the time to thank the recruiter after their one-on-one meeting. Thus, take advantage of this opportunity to outshine other job hopefuls. With an emailed thank-you letter, you’re exerting efforts to humanize your application.

A Follow-Up

Besides thanking the recruiter or the company, which is your email’s primary goal, you can also subtly do a follow-up. While the email alone prompts hiring manager of your application, reading it further will remind him/her of your strong points.

Moreover, your email could mean insistence to pursue your quest, which signals your interest and confidence of holding the job.

To create a “perfect” letter, reiterate your skills, qualities, and key qualifications. Further, mention or put in the header the links to your online portfolio and professional profiles and networks.

An Applicant Attending A Job Interview

When to Send a Thank-You Email

The timing of sending an email is crucial as it attempts to reach the hirer prior to making a (quick) decision. Remind yourself of your goal: let him/her recall how you stressed your qualifications and made that meeting memorable. That said, career experts advise to do it within 24 hours after your interview; or else, the hiring manager will forget you.

Tip: Don’t send an email in the wee hours of the night.

Your prompt action could mean yet another good trait that many business owners find crucial in fulfilling one’s tasks.

How to Do Thank-You Letters Right

If you opt to send a thank-you email, nail it, too—like the job interview!

Two ways to send it: Write it in the email body, or attach the letter to the email. If you prefer the latter, don’t forget to use the header you used in your resume and cover letter, serving as your letterhead.

What does a thank-you email after interview actually contain? How to write one?

Know the basics:

  • Greeting. Do a research about your interviewer’s full name so you’ll have a personalized salutation.
  • Expression of gratitude. Tell how thankful you are that they spent time to meet with you. Also, convey that you appreciate the chance of learning about the position, other staff members, and the company.
  • Excitement to work. Part of your introduction must express your enthusiasm to work and join the company.
  • Perks you gained. Discuss your takeaways and realizations after the meeting. These include the chance to gauge how your passion and skills best match the job offer.
  • Recap of few vital points. Retell what you have discussed, something that helped prepare you for the post.
  • Value offer. Mention how your overall credentials can contribute to the growth or success of the firm.
  • Next step. To conclude, don’t forget to say that you’re looking forward to hearing about the next step to take. Should you proceed to the next hiring process, tell your willingness to provide additional information.

You may also put the following to make your letter stronger:

  • Justification of your need. Share an overview of why you want the job, why your skills fit, or your intent or purpose of said pursuit.
  • Things you forgot to say. Through it, you may reveal what you have missed to bring up during the meeting. It may include key questions the interviewer failed to ask.
  • Issues and concerns. Likewise, take this opportunity to shed light on resume details people may find vague or misleading.

Either way, ensure your email has a clear and concise subject line.

Curious at how we create a thank-you letter? Here’s one handpicked from our database of outputs.

Thank-You Letter Example

You may also download a PDF version of this sample here.

Extra tip: If several people interviewed you for a post, be sure to get their contact information so you can send each of them a thank-you email. Tailor the message based on how every interview went. Otherwise, they might compare notes and think you’ve sent them a chain email.

Need Help with Your Thank-You Letter?

Indeed, your gesture during job search, even after a job interview, matters to hiring managers. And it goes a long way—way beyond job search.

Do you think you’re the right person to hold the job but still having a hard time making a thank-you email after your job interview? Can’t tailor a letter the way you do to a generic resume? Let an expert resume writer do it. Three of our resume packages already include a thank-you letter. Contact us now!

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Image source: Shutterstock

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