Resigning from a job is a significant career decision that should be handled with care and professionalism. Whether you’re moving to a new opportunity, taking a career break, or making a major life change, it’s essential to exit gracefully. A well-written 2 week notice letter allows you to leave on good terms, protect your reputation, and support a smoother transition for your employer.
In this guide, we’ll walk you through what a two-week notice letter is, when and why to submit one, how to write it, and provide you with a sample you can customize. You’ll also learn how to prepare for your next job opportunity with a professionally written resume.
What is a 2 Week Notice Letter, and Why is It Important?
A two weeks’ notice is a formal letter of resignation that is given to your employer or direct supervisor for them to have enough time to look for your replacement or assign your tasks to another employee. While you are not obliged to turn in a two weeks’ notice as there are no laws that require you to do so, giving one is nevertheless the best way to part with the company on good terms.
Take note that there are some cases where you must submit a notice of resignation for a designated period if it is part of the company’s policy or included in your contract. You have to be wary of your contract and ensure that you abide by all the conditions written to avoid conflicts later on.
When to Give Your Two Weeks’ Notice
If your reason for resigning is applying for a better job offer, then you should only give your two weeks’ notice after sealing the deal. You might get excited about leaving your company after hearing about a job offer, but nothing is set in stone until you sign a contract with your new employer. You should not risk being unemployed due to excitement. If you have other reasons for resigning, then just make sure that you have already thought it through and not just acting on impulse.
Just remember that there are circumstances where your current employer would ask you to leave immediately after receiving your resignation letter. However, most companies would appreciate you staying for two more weeks to lend a hand with the transition.
Why Give Your Two Weeks’ Notice
You may wonder why a two weeks notice is so strongly recommended, especially if you’re eager to move on. Here’s why it matters:
- Professionalism: Giving notice shows you are mature and responsible. It also shows you respect your employer and your job.
- Reputation Management: You might work with your old manager or coworkers again in the future. Leaving on good terms helps you keep a good reputation.
- Future Opportunities: New employers may ask why you left your last job. They might also talk to your old boss, so it’s good to leave in a respectful way.
- Logistical Planning: Telling your employer ahead of time helps make sure you get your final pay. It also helps you receive any remaining benefits you’ve earned.
Skipping the notice period might burn bridges or disrupt operations—outcomes best avoided in today’s interconnected professional world.
Expert Tip:
A 2 week notice letter can go a long way. The company will undoubtedly appreciate your dedication and enthusiasm, and you may be granted a positive recommendation letter that would be beneficial for your next job application.
How to Write a Two Weeks’ Notice Letter
Writing a professional resignation letter doesn’t have to be complicated. Here’s how to structure your letter in a clear and respectful way:
1. Include Basic Information
Begin your letter by writing the date at the top. Then, write your full name, phone number, and email address. This helps your manager know who the letter is from and how to reach you.
2. Address Your Manager
Start your letter with a polite greeting. Use a formal line like “Dear [Manager’s Name],”. This shows respect and helps set a professional tone.
3. State Your Intention to Resign
Be clear and straight to the point. You can say, “I am writing to formally resign from my position at [Company Name], effective two weeks from today, [Last Working Day].” This helps your manager understand that you’re officially leaving and gives them time to prepare.
4. Express Gratitude
Say thank you for the good things you’ve experienced at the job. For example, you can write, “I’m grateful for the opportunities and support I’ve received during my time here.” Showing appreciation leaves a good impression.
5. Offer to Help with the Transition
Let your manager know you’re willing to help before you leave. You can say something like, “I’m happy to assist with training or documentation to ensure a smooth transition.” This shows that you care about your work and team even as you move on.
6. Close Professionally
End your letter politely and neatly. Use a closing like “Sincerely,” and then write your full name under it. This wraps up your letter in a respectful and professional way.
Two Weeks’ Notice Sample Template
(Your Name)
(Address)
(Phone)
(Email Address)
(Today’s Date)
(Recipient’s Name)
(Recipient’s Position)
(Company Name)
(Company Address)
Dear (Name of the Recipient),
I am writing this letter to inform you of my resignation as (your job position) of (company name), effective two weeks from today. My last day of employment will be on _____.
I am grateful for the level of professionalism and consideration you have shown me over the past (total years of employment). It has been an honor working with so many talented colleagues, and I will treasure everything that I experienced and learned while working for this company.
If there is any way that I can assist you in finding or training a replacement during my final two weeks at the company, I’d be happy to help. Best wishes to your company and the rest of the staff.
Regards,
(Your Name)
Two Weeks’ Notice Sample Letter
Rachel Gomez
150 W Lake Street
Chicago, IL 60601-1001
(444) 444-4444
rachelgomez@email.com
August 12, 2020
Emily Evans
Marketing Manager
Magic Mage Marketing
180 W Stetson Ave
Chicago, IL 60601-1001
Dear Mrs. Evans,
I am writing this letter to inform you about my resignation as marketing analyst of Magic Mage Marketing, effective two weeks from today. My last day of employment will be on August 26, 2020.
I am grateful for the level of professionalism and consideration you have shown me over the past four years. It has been an honor working with so many talented colleagues, and I will treasure everything that I experienced and learned while working for this company.
If there is any way that I can assist you in finding or training a replacement during my final two weeks at the company, I’d be happy to help. Best wishes to your company and the rest of the staff.
Regards,
Rachel Gomez
Tips for Writing a Resignation Letter with Two Weeks’ Notice
Preparing a resignation letter takes a lot of courage and can somehow be frustrating. It would require you to think carefully since the decision you are about to make can have a significant impact on your life. Naturally, after making up your mind, the first thing that you will have to do is talk to your supervisor and prepare your resignation letter. There are various reasons for resigning, and if you are looking for more tips and templates that fit your situation, we’ve covered it in-depth here.
Start a New Chapter in Your Career with Professional Help from Our Experts
Changing jobs is a big step in your career. Writing a two-week notice letter is just the first part. This guide showed you how to quit your job the right way and why it matters for your future. Now that you have given your notice, it is time to prepare for your next opportunity.
That is where we can help. At Resume Professional Writers, we create strong and professional resumes to help you get hired faster. Whether you want a better job or are starting something new, our writers will make your resume fit your goals. Do not worry about your job search. Let us help you create a resume that gets noticed.
Frequently Asked Questions
Is giving two weeks’ notice required?
It’s not required by law in most jobs, but it’s a good idea. It shows respect and helps you leave on good terms.
Can I resign by email?
Yes, especially if you work remotely. Just make sure your message is clear and professional.
What if my employer ends my job right away?
Some employers might let you go right after you give notice. They may still need to pay you based on the law, so check your local rules.
How do I write a two-week notice letter?
Keep it simple and professional—say you’re resigning, give your last workday, thank them, and offer to help before you leave.
Can my boss say no to my two-week notice?
No, they can’t stop you from quitting. But they can choose to let you go sooner if they want.
